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| Senior Administrator |
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Regulatory body within the medical profession requires an experienced Administrator to provide efficient and timely administrative support. The job holder will be responsible for co-ordinating activity for the strategy and planning team and will ensure that the team functions effectively.
Main responsibilities of the job
Organising internal and external meetings for Strategy and Planning staff.
Copying and despatching papers both prior to and following meetings.
Liaising with Reception and Facilities staff, as necessary.
Administrative support for the Strategy and Planning Unit, including Heads of Section.
Supporting various correspondence functions
Answering queries from Council members, the public, doctors and external callers and members of staff, referring more complex enquiries to senior staff as necessary.
Providing telephone cover for the Chair's and the Chief Executive's personal assistants, including diary management, where appropriate.
Reviewing and managing the Strategy and Planning information systems. Assisting with and co-ordinating claims for expenses.
Creating requisitions and processing invoices via the P2P system
Making travel arrangements for Strategy and Planning staff in accordance with agreed protocols and financial limits.
Such other reasonable duties as may be assigned from time to time.
Key skills:
Excellent organisational and time management skills with proven understanding of effective office systems and procedures.
Proven ability to manage conflicting priorities in a busy, fast-moving environment.
The post holder will need the ability to work on their own initiative with minimal supervision.
Proven ability to deliver within deadlines and to a high standard, often at short notice and under pressure.
Good working knowledge of the Microsoft Office suite, and in particular Outlook, Word, Excel and PowerPoint.
The ability to acquire quickly a sound understanding of a wide range of topics.
The ability to research information with which the post holder is unfamiliar.
The post holder must be numerate.
The ability to work effectively as part of a team and co-ordinate team activity.
The ability to deal and communicate with a wide range of individuals (internal and external), often at a senior level, including the Chair and the Chief Executive, Council members, senior public figures, members of the public and doctors.
Excellent telephone manner.
The ability to establish credibility and develop positive working relationships.
The post holder will be required to produce some standard or straightforward letters, reports and other documents. The ability to write concisely and clearly in accurate and plain English in accordance with the house style is therefore essential.
The ability to make recommendations on improving Directorate systems and procedures.
The ability to make sound judgements in a pressurised environment.
Please note that only successful candidates will be contacted
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